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The phrase “please find attached the requested documents” is a standard and formal way to indicate that documents have been included with a communication, typically an email.
This phrase is widely used in professional settings, ensuring clarity and a formal tone in conveying that important documents are attached.
However, there are ways to phrase this. In this article, we aim to provide insights and suggestions, for saying “please find attached the requested documents.”
We aim to provide insights and suggestions that cater to diverse settings in terms of tone and level of formality.
Table of Contents
Example: “ Attached herewith are the documents you requested.”
Meaning: This phrase is a formal and somewhat archaic way of saying that documents are attached. It implies a high level of formality and is often used in legal or very formal business correspondence.
Usage: Ideal for formal communications, especially in legal or governmental contexts.
Example: “ Enclosed please find the latest project reports.”
Meaning: Similar in formality to “please find attached,” this phrase indicates that the documents are included within the email. It maintains a traditional and professional tone.
Usage: Suitable for formal business communications and reports.
Example: “ Please see attached for the completed contract.”
Meaning: A more modern and less formal version of “please find attached,” this phrase directs the recipient’s attention to the attachments in a straightforward manner.
Usage: Good for business emails where a friendly yet professional tone is appropriate.
Example: “ The attached documents include the detailed financial analysis.”
Meaning: This expression provides a preview or description of what the attachments contain, adding clarity and context to the attached files.
Usage: Useful in professional settings where clarity about the contents of the attachments is important.
Example: “ I have attached the meeting minutes as discussed.”
Meaning: A simple and direct way to inform the recipient that you have attached documents. It’s less formal and more personal.
Usage: Great for regular business communications and internal correspondence.
Example: “ Kindly refer to the attached presentation for more details.”
Meaning: This is a polite and formal way to direct someone’s attention to the attachments. It implies that further information or details are available in the attached documents.
Usage: Appropriate for formal emails and when referring to detailed or important attachments.
Example: “ For your reference, I have included the updated policy guidelines.”
Meaning: This phrase indicates that the attachments are for the recipient’s reference and implies that the information might be useful or necessary for the recipient.
Usage: Effective in situations where the attachments are meant to be used as a reference or guide.
Example: “ Attached for your review is the proposal document.”
Meaning: This expression implies that the attachment requires the recipient’s review or attention. It’s a common phrase in situations where feedback or a response to the attached document is expected.
Usage: Ideal for sending documents that require approval, feedback, or further action.
Example: “ You will find attached the report for this quarter.”
Meaning: A formal way of indicating that an attachment is included with the email. It’s slightly less direct but maintains a professional tone.
Usage: Suitable for formal business communications where a slight indirectness is preferred.
Example: “ As requested, please find the updated client list.”
Meaning: This phrase explicitly acknowledges that the attachment is being sent in response to a request, showing attentiveness and responsiveness to the recipient’s needs.
Usage: Good for responding to specific requests or inquiries where you are providing exactly what was asked for.
Example: “ Please refer to the attached spreadsheet for the detailed analysis.”
Meaning: Similar to “kindly refer to the attached,” this phrase is a straightforward way of directing attention to the attached documents. It is slightly less formal but still professional.
Usage: Appropriate for a wide range of business emails, especially when guiding the recipient to specific information in the attachments.
Example: “ Enclosed for your convenience are the requested case studies.”
Meaning: This phrase implies that the attachments are provided to make things easier or more convenient for the recipient. It adds a touch of thoughtfulness to the message.
Usage: Suitable for situations where you are providing additional information or resources that may be helpful to the recipient.
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Choosing the appropriate alternative to “please find attached the requested documents” is pivotal and should be informed by the nature of the document, the relationship with the recipient, and the overall tone you wish to convey in your message.
Here’s an guide on when to use various expressions:
Choose expressions like “Attached Herewith,” “Enclosed Please Find,” or “You Will Find Attached.” These terms are imbued with a degree of formality and sophistication, making them ideal for communications that necessitate a high degree of professionalism, such as legal filings or formal business proposals.
Phrases like “Please See Attached,” “I Have Attached,” or “For Your Reference, I Have Included” are excellent choices. They strike a balance between professionalism and accessibility, making them perfect for routine business communications where clarity and brevity are valued.
Choose “Attached for Your Review” or “Please Refer to the Attached.” These phrases are particularly useful when the documents attached require detailed examination or feedback from the recipient. They convey a sense of purpose and encourage the recipient to engage with the contents of the attachments.
Utilize phrases such as “As Requested, Please Find” or “Kindly Refer to the Attached.” These expressions acknowledge that the attachment is being provided in response to a specific request, demonstrating attentiveness to the recipient’s needs and enhancing the relevance of your communication.
Terms like “I Have Attached” or “Enclosed for Your Convenience” are appropriate. They lend a more relaxed and approachable tone to the communication, suitable for internal memos or less formal email exchanges where a friendly yet professional demeanor is desirable.
By carefully considering these guidelines, we not only communicate information but also demonstrate our attentiveness to detail, respect for the recipient’s time, and commitment to maintaining a professional yet approachable demeanor.
If you’re looking to delve into the subject and find examples there are several online resources that can be helpful, for business communication and professional writing.
Websites such, as Business Writing Blog or Harvard Business Review are known for offering advice and valuable tips on how to communicate in a professional setting.
Moreover, you can also explore books and articles specifically focused on business communication, which provide insight into the intricacies of using language
